Short overview of the asylum procedure

Republic of Ireland

Country Report: Short overview of the asylum procedure Last updated: 23/04/21

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The International Protection Act 2015 (IPA) is Ireland’s key legislative instrument enshrining the State’s obligations under international refugee law. The final version of the IPA was signed into law by the President of Ireland in December 2016 and officially commenced on 6 January 2017.[1] Four years on from the commencement of the act, the IPO has now dealt with the  “backlog” of transitional cases.  Prior to the outbreak of Covid-19, persons whose circumstances fell outside the prioritisation criteria were likely to be waiting between 8 and 10 months for their substantive interview, whilst applicants who successfully requested prioritisation were interviewed within 4 to 5 months of their initial application.[2] Generally, a person whose case was not prioritised could expect to receive a recommendation on their application within 15 months of claiming protection, while an individual whose case fell within the prioritisation criteria could expect to be waiting 9-10 months.[3] However the International Protection Office ceased undertaking international protection interviews due  Covid-19 for several months over the year. This resulted in significant delays in the overall procedure. As of December 2020, individuals whose circumstances fell outside the prioritisation criteria were waiting approximately 18 months for their case to be processed, while those who successfully requested prioritisation were waiting approximately 14 months for a decision on their application. As of December 2020, the number of pending cases awaiting determination by the International Protection Office was just over 5,000.[4]

The IPA introduced a single procedure where refugee status, subsidiary protection and permission to remain are all examined together in one procedure compared to the previous bifurcated system under the Refugee Act, 1996. Under the IPA, an application for international protection may be lodged either at the port of entry, or directly at the International Protection Office (IPO). The application should be lodged at the earliest possible opportunity as any undue delay may prejudice the application.[5] If the applicant made a claim for international protection status at the port of entry, they must proceed to the IPO to complete the initial asylum process and attend a preliminary interview under Section 13 IPA.

Application

Upon lodging an application for international protection, the applicant first fills out an application form and is given a short interview conducted either by an international protection officer, or an immigration official – depending on where the application is lodged.

Under Section 21 IPA an application for international protection may be found inadmissible and a recommendation shall be made to the Minister by an international protection officer to this effect. Inadmissibility decisions are made on the grounds that another Member State has granted refugee status or subsidiary protection status to that person, or a country other than a Member State is considered to be a “first country of asylum” for that person.[6] A person has the right to an appeal to the International Protection Appeals Tribunal (IPAT) regarding an inadmissibility decision.

Upon presenting at the IPO, the applicant is given a more in-depth application form, entitled ‘Application for International Protection Questionnaire’, which must be completed and returned by a specified time and date. The deadline for submission of the Questionnaire is non-statutory and extensions of time for submission of the document can be sought if necessary, at the discretion of the IPO. Applicants are also provided with a detailed information booklet explaining key terms and processes associated with the international protection status determination process in Ireland.[7]

The application questionnaire shall include, as held in Section 15(5) IPA, all relevant information pertaining to the grounds for the application, as well as relevant information pertaining to permission to remain for the applicant, family reunification and right to reside for family members already present in the State, in case such considerations arise at later stages in the process. The information provided in the detailed application form will be duly considered throughout the assessment of the application, including in the applicant’s substantive interview. Given the weight afforded to information provided in this questionnaire in determining the outcome of a person’s application, the IPO recommends that applicants seek legal advice before completing the questionnaire.[8] In this respect, the information booklet contains information on the services of the State-funded Legal Aid Board, operating out of the Legal Aid Board, that can provide legal advice on the international protection process. However, the extent to which the Legal Aid Board is able to assist with completion of application questionnaires is unclear. To date, the Irish Refugee Council’s Information and Referral Service and Law Centre has assisted with the completion of approximately 318 applications for international protection questionnaires (involving appointments of three-five hours, depending on the case) since the rollout of the legislation in January 2017.

Dublin Regulation

An application for international protection status may be examined under the Dublin Regulation by the IPO if it appears that another Member State may be responsible for the examination of the protection application.[9] During the initial appointment at the IPO, an applicant’s fingerprints are taken and are entered in to the Eurodac database. The applicant is also advised that they may obtain legal assistance from the Legal Aid Board. As per the regular procedure, the applicant is issued a Temporary Residence Certificate and referred to the International Protection Accommodation Service (IPAS) for accommodation if they have no other means of accommodating themselves. At this point the applicant will be taken to an IPAS reception centre in Dublin and later dispersed elsewhere to another Direct Provision centre. If the applicant’s details are flagged on the Eurodac database, they may be called for a personal interview to assess the applicability of a transfer to another responsible Member State.[10]

Regular procedure

After registering at the IPO, applicants are given a non-statutory deadline of 20 working days to complete the application questionnaire. After submitting the questionnaire, applicants are notified by post of the date and time of their substantive interview before the IPO. The purpose of the interview is to establish the full details of their claim for international protection. The applicant may have a legal representative and an interpreter present at the interview, if necessary. The waiting time for applicants for their substantive interview is estimated at between eight and ten months.[11]

After the substantive asylum interview, a so-called draft “s.39” report is compiled by the authorised officer based on the information raised at the interview and that provided in the application questionnaire, as well as relevant country of origin information and/or submissions by UNHCR and/or legal representatives. The draft report must then be considered and finalised by a civil servant within the IPO and once this has been done a recommendation is issued from the IPO. The finalised recommendation (s.39 report) contains a recommendation as to whether or not status should be granted:

  • If a positive recommendation is made with regard to refugee status, the applicant is notified and the recommendation is submitted to the Minister for Justice, who makes a declaration of refugee status.
  • If a positive recommendation is made with regard to subsidiary protection, the applicant is notified and the recommendation is submitted to the Minister for Justice, who makes a declaration of subsidiary protection. The applicant can also seek an upgrade appeal to the International Protection Appeals Tribunal (IPAT) for refugee status.
  • If the recommendation is negative, the applicant is provided with the reasons for such a decision. The implications of a negative recommendation depend on the nature of the recommendation. The applicant will be advised of their right to appeal any negative decision before IPAT and their right to seek legal advice if they have not done so already. Under the single procedure, where a person is found ineligible for refugee status or subsidiary protection, the decision-maker also considers whether or not there are humanitarian grounds to recommend a grant of permission to remain. This decision is made on the basis of information provided in the applicant’s questionnaire, as well as in any submissions made by or on behalf of the applicant throughout the procedure. There is no right of appeal on permission to remain decisions.

Appeal

Under the IPA an applicant may make an appeal to the IPAT against: (i) a recommendation that the applicant should not be given a refugee declaration; or (ii) a recommendation that the applicant should be given neither a refugee declaration nor a subsidiary protection declaration. An appeal under those two categories may be lodged before the IPAT in writing, laying out the grounds of appeal within a time limit prescribed by the Minister under Section 41(2)(a) IPA. They may request an oral hearing before the IPAT; if an oral hearing is not requested the appeal will be dealt with on this basis of the papers unless a member of the Tribunal finds it in the interests of justice to hold such an oral hearing. Free legal representation can be obtained through the Legal Aid Board. The deadline for submitting an appeal will be prescribed by the Minister in consultation with the Chairperson of the IPAT.[12]

If the IPAT decides to set aside the IPO decision, the file will also be transferred to the Department of Justice so the Minister can declare the applicant a refugee or a beneficiary of subsidiary protection. If the IPAT decides to affirm the IPO decision, the individual will be sent a notice in writing stating that the application for a declaration as a refugee and/or subsidiary protection beneficiary has been refused.

If an application for international protection is ultimately unsuccessful the applicant will be sent a notice in writing stating that the application for international protection has been refused and that the Minister proposes to make a deportation order under Section 3 of the Immigration Act 1999 requiring that the person leave the State within a given timeframe.

Throughout all stages of the asylum process, prior to receiving a final decision on their claim, the applicant is encouraged to inform the IPO of any circumstances arising that may give rise to the Minister granting the applicant permission to remain in the event that the applicant has been denied both refugee status and subsidiary protection. This status is commonly referred to as ‘leave to remain’ and takes account of criteria such as humanitarian considerations and/or the person’s connections to the State in order to determine whether or not there are compelling reasons to allow the person permission to remain in Ireland. This assessment is conducted in the event that both a claim for refugee status and subsidiary protection are ultimately refused. However, permission to remain can also be issued at first instance at the IPO examination stage and there is an opportunity to put forward any preliminary grounds for permission to remain in a dedicated section of the application questionnaire. The applicant has the right to submit any information relating to their permission to remain (or consideration for international protection more generally) at any point after the submission of their questionnaire. There is no oral hearing with regard to permission to remain at the interview stage at first instance but it is important that the applicant includes all relevant information in writing concerning their grounds for being granted permission to remain. It is important to note that if an applicant is refused permission to remain they do not have a right to appeal this decision.

An applicant may seek to have a refugee or subsidiary protection recommendation of the IPO or a decision of the IPAT judicially reviewed by the High Court under Irish administrative law, for example where there has been an error of law in the determination process. It is expected that an applicant will exhaust all available remedies before applying for judicial review and, therefore, most judicial reviews are of appeal recommendations, rather than first instance decisions. Applicants must be granted permission (known as leave) to apply for judicial review before proceeding to a full judicial review hearing.

The High Court can affirm or set aside the decision of the first instance or appellate body. If the applicant is successful, their case is returned to the original decision-making body for a further determination. Because of the volume of judicial review cases that have been brought to challenge decisions over the last number of years, and the procedure of having both pre-leave and full hearings, there is a large backlog of cases awaiting determination.

Throughout 2020, the High Court continued to implement measures to reduce the backlog in the ‘Asylum List’, remaining fully operational throughout the Covid-19 pandemic and associated restrictions, albeit on a largely remote basis. The latest available statistics demonstrate a 30% decrease in new asylum cases lodged, down from 530 cases in 2018 to 368 cases in 2019. Moreover, the High Court more than doubled the number of asylum cases decided or resolved in court, with a total of 262 cases decided in court in 2019, while 135 cases were settled outside of court.[13]

[1]   International Protection Act 2015 (Commencement) (No. 3) Order 2016.

[2]  IPO Customer Service Liaison Panel (CSLP) Meeting, December 2019

[3]  Minister for Justice Charles Flanagan, Response to Parliamentary question No 384, 16 June 2020, available at: https://bit.ly/3bDNZNb.

[4]   Minister for Justice Helen McEntee, Response to Parliamentary question No 33, 10 December 2020, available at: https://bit.ly/3swoCmF.

[5]  Section 28(7)(d) IPA.

[6]  A first country of asylum is defined under Section 21(15) IPA.

[7]IPO, Information Booklet for Applicants for International Protection, January 2017, available at: http://bit.ly/2D9Jqdl.

[8]  Ibid, para. 3.7.2.

[9]  S.I. No. 62 of 2018 European Union (Dublin System) Regulations 2018.

[10]  Regulation 4 European Union (Dublin System) Regulations 2018.

[11]  Minister for Justice and Equality Charlie Flanagan, Response to Parliamentary Question No 531, 12 June 2018, available at: https://bit.ly/2T6aLkL.

[12]   Section 77 IPA.

[13]  Courts Service of Ireland, Annual Report 2019, 22 July 2020, available at: https://bit.ly/3hQ1vyc, 55.

Table of contents

  • Statistics
  • Overview of the legal framework
  • Overview of the main changes since the previous report update
  • Asylum Procedure
  • Reception Conditions
  • Detention of Asylum Seekers
  • Content of International Protection
  • ANNEX – Transposition of the CEAS in national legislation