Provision of information on the procedure


Country Report: Provision of information on the procedure Last updated: 30/05/24


Vluchtelingenwerk Vlaanderen Visit Website

Content of information

The Royal Decree on Immigration Office Procedure provides an information brochure to be handed to the asylum seeker when they introduce the asylum application. The brochure is supposed to be in a language the asylum seeker can reasonably be expected to understand and should at least contain information about the asylum procedure, the application of the Dublin III Regulation, the eligibility criteria of the Refugee Convention and of subsidiary protection status, access to legal assistance, the possibility for children to be assisted during the interview, reception accommodation, the obligation to cooperate, the existence of organisations that assist asylum seekers and migrants and the contact details of the UNHCR representative in Belgium.[1]


Information provision tools

On the day of registration/lodging of the asylum procedure at the Immigration Office, asylum seekers receive a folder containing various information, including information on the trajectory that will be followed on that same day of registration/lodging of the application and an extensive brochure at the Immigration Office on the day they make the application. This brochure was recently updated.[2]

A brochure entitled “Asylum in Belgium”, published by the CGRS and the reception agency, Fedasil, explains the different steps in the asylum procedures, the reception structures and rights and obligations of the asylum seekers. It is distributed at the dispatching desk of Fedasil, where people are designated to a reception accommodation place.[3]

In October 2019, Fedasil further launched the website, which is available in 12 languages: Dutch, French, English, Arabic, Farsi, Pashto, Russian, Spanish, Albanian, Turkish, Somali and Tigrinya. 8 of these languages also include an audio version. Eight main topics are addressed: asylum and procedure, accommodation, living in Belgium, return, work, unaccompanied minors, health and learning. The website can only be reached if one connects with a Belgian IP address.

In March 2021, the CGRS launched the website, providing information – tailored to the needs of asylum seekers – on the asylum procedure in Belgium in nine languages. It aims to reach as many asylum seekers as possible and inform them correctly about their rights and obligations during the asylum procedure. All texts are audio-supported so that an asylum seeker who is unable or less able to read has access to all the information. The website also presents four videos, through which the viewer can follow the itinerary of Zana, a refugee, who testifies about her itinerary from the beginning of her asylum application until the moment she receives a decision. This video testimony helps asylum seekers in an accessible way to visualise the different stages they will go through.

Besides this, some specific leaflets are also published and made available. The brochure ‘Women, girls and Asylum in Belgium’ was created for female asylum seekers and is translated in nine different languages. It not only contains information about the asylum procedure itself, but also on issues related to health, equality between men and women, intra-family violence, female genital mutilation and human trafficking. The CGRS also created brochures explaining the asylum procedure for unaccompanied and accompanied minors.[4] Leaflets with specific information are also available for asylum seekers in a closed centre, at a border or in prison. There is also the so-called ‘Kizito’ comic dated 2007, designed for unaccompanied children who do not speak any of the official languages in Belgium (Dutch, French and German), conceived to be understood only by the drawings, that explains the different steps of the asylum procedure and life in Belgium.

The Guardianship Service has developed a leaflet on assistance to unaccompanied children. This leaflet is available in 15 languages.[5]

Moreover, the CGRS has published several brochures on different aspects of the asylum procedure. A code of conduct for interpreters and translators and a so-called charter on interview practices serves as the CGRS protection officers’ code of conduct (see Regular Procedure: Personal Interview). All these publications are freely available on the CGRS website.[6]

A team from Vluchtelingenwerk Vlaanderen (‘Startpunt’) is present every morning at the entrance of the Immigration Office to provide asylum seekers waiting in line with information about the asylum procedure and their rights. They distribute brochures with legal and practical information on various topics – such as the asylum procedure, the Dublin procedure and practical tips for people who are refused reception – which is translated into 18 languages.[7]

A procedural guide by Ciré was updated in 2019, and available in French.[8]

On the websites of Agentschap Inburgering en Integratie (Dutch), Ciré (French) and ADDE (French), extensive legal information is made available on all aspects of the asylum procedure, reception conditions and detention.




[1] Articles 2-3 Royal Decree on Immigration Office Procedure.

[2] Information provided by the Immigration Office, May 2024.

[3] CGRS and Fedasil, Asylum in Belgium: Information brochure for asylum seekers regarding the asylum procedure and reception provided in Belgium, available at:

[4] CGRS, Guide for unaccompanied minors who apply for asylum in Belgium; Guide for accompanied minors in the asylum procedure in Belgium, available at:

[5] The leaflets can be consulted at:

[6] CGRS, Publications, available at:

[7] Flyers available in English at:

[8] Ciré, Guide de la procédure d’asile, 2019, available in French at :

Table of contents

  • Statistics
  • Overview of the legal framework
  • Overview of the main changes since the previous report update
  • Asylum Procedure
  • Reception Conditions
  • Detention of Asylum Seekers
  • Content of International Protection
  • ANNEX I – Transposition of the CEAS in national legislation