Author
According to the Law, reception conditions may be reduced or withdrawn by a decision of the Asylum Service following an individualised, objective, and impartial decision, which is adequately justified and announced to the applicant.[1] Such a decision is subject to the provisions of the Convention on the Rights of the Child as the latter is ratified and incorporated into national legislation.[2] However, there are no guidelines regulating the implementation of that possibility and, in practice, the enjoyment of reception conditions by children is dependent upon their parents’ eligibility to access them.
Grounds for reduction, withdrawal, termination of reception conditions
Under the Refugee Law, reception conditions may be reduced or – in exceptional and duly justified cases – withdrawn by the Asylum Service, where:[3]
- The applicant’s place of residence has been determined by a decision issued by the Minister of Interior for reasons of public interest or public order when necessary for the swift processing and effective monitoring of the person’s application and such a decision has been breached;
- The applicant fails to comply with the obligation to timely inform the authorities with regards to changes of their place of residence;
- For a period longer than two weeks, and without adequate justification, the applicant does not appear for a personal interview or does not comply with a request of the Asylum Service to provide information concerning the examination of the asylum application;
- The applicant has submitted a subsequent application;
- The applicant has concealed financial resources;
- The applicant has not lodged an application “as soon as reasonably practicable”. The Refugee Law only allows for reduction of reception conditions in such a case. However, monitoring is required in order to assess how the provision is applied.
In addition, in the case of people residing in the community, the Social Welfare Service can also reject, in full or in part, an application for reception conditions, or can terminate in full or in part, the provision of reception conditions, if the applicant has sufficient resources to secure their subsistence and provide an adequate standard of living from a health perspective.
According to the latest Ministerial Decision,[4] persons cease to be entitled to the provision of Material Reception Conditions when they do not meet the following requirements:
- When they are granted international protection status by the Asylum Service (Recognised Refugee status, Subsidiary Protection status).
- When the status of an applicant for international protection ceases. Specifically, the status of the applicant is valid until the date upon which the decision of the Head of the Asylum Service becomes enforceable and is notified to the applicant and the deadline for filing an appeal against the decision of the Head of the Asylum Service has expired. The status of the applicant continues to apply when they appeal to the Administrative Court of International Protection, against the decision taken by the Head of the Asylum Service until the final decision of the Administrative Court is issued. In case of a negative decision within the regular procedure with the normal procedure, the deadline for filing an appeal is 30 days. In case of a negative decision within the accelerated procedure, manifestly unfounded applications, withdrawals and for the other categories mentioned in article 12A of the law, the deadline for filing an appeal is 15 days.
- When they leave the areas controlled by the Republic of Cyprus for any period.
- When placed in detention. In cases where the detained person is a family member, the provision of the material reception conditions of the family will continue without taking into account the proportion of the detained person.
- When they refuse a visit by the Director of Social Welfare Services (including an authorised representative) to the place where they live or refuse to provide information in relation to any issue that will affect any decision that will be made during their assessment or re-assessment of the coverage of the material reception conditions.
- When they have concealed financial resources and has therefore unfairly benefited from the material reception conditions.
- When they refuse a job offer twice for reasons which are not considered objectively acceptable / justified. In case of refusal by them or another member of his family who can work, they will be deleted from the register of the Public Employment Service and will consequently lose any assistance they are entitled to by virtue of this capacity. The right to submit a new application after the applicant is considered voluntarily unemployed is granted after 4 months.
- When the applicant is employed, in the case of a family, the income from work should be less than the total amount of assistance to which the family is entitled, based on the specified amounts of the Material Reception Conditions. Otherwise, the Material Conditions of Reception are terminated.
Until 2022, when asylum applicants were able to secure employment, the provision of MRC was immediately terminated without taking into account the sufficiency of the remuneration, again forcing asylum applicants into destitution. The Ministerial Decision of 2022 specified that if a member of the household is working and the income is lower than the foreseen MRC amounts, the family may be eligible to receive the rest of those amounts. This provision was put in effect in 2023 and continued during 2024.
MRC are terminated by the SWS when an asylum applicant and/or their spouse is deemed “wilfully unemployed”. A person can be deemed wilfully unemployed in instances where they reject a job offer, regardless of the reason: not being able to immediately take up work because it is located in a remote place with no transportation available; not being able to move to a new property near work due to lack of funds; not being able to secure a written answer from an employer regarding the outcome of a referral; not being able to immediately secure childcare due to lack of funds –which is particularly true for single-parent households- etc.
Two “unjustified” denials of employment are required to terminate the MRC. There is no procedure in effect to challenge such a decision, which often results in persons and families with children falling into in destitution. According to the Ministerial decision, the applicant needs to wait 4months before applying again to the SWS, although in practice, the period of the ban is not strictly and uniformly upheld.
A change in the registration and servicing procedure of unemployed persons was initiated in the second half of 2021. Along with all job applicants in the country, asylum applicants are now required to register on a new online system,[5] run by the Public Employment Services under the Labour Department in order to get assistance to find work. The system requires the creation of an online account, creation/use of an email address in order to communicate and forward documentation to the Labour Officers and efficient navigation in a complex virtual environment.
Μany asylum applicants,[6] especially those lacking experience with similar tools, persons with limited English and Greek language skills, and people without proper equipment (phones, laptops) face difficulties to register and use the system efficiently. Delays in following PES time frames for renewing labour registration online often leads to disruption or termination of MRC. The new system involves limited face-to face interaction and beneficiaries are poorly guided to overcome practical obstacles in registering and using the new PES system.
Persons with physical or mental health issues who are unable to work are required to provide medical confirmation to be exempted from the duty of registering with the Labour Department so they can receive MRC.[7]
Regarding reception conditions provided in reception centers, incidents of MRC being refused or terminated for asylum applicants are rare. However, from April 2024 onwards, Syrian nationals that applied for asylum are not permitted to live in the community and receive financial assistance as part of the MRC. Initially, they were transferred from Pournara to the Reception Center in Kofinou, where they were issued with residence orders. From then on, they were allowed to leave Kofinou and reside in the community however, if they opted to do so, access to material reception conditions is reduced and, specifically, they do not have access to the financial allowance. From late 2024 onwards the option is provided before leaving Pournara to move to Kofinou or live in the community without financial assistance, with the majority opting to waive entitlements to the financial allowance and live in the community. No assessment is carried out with regards to risk of destitution. [8]
Decision-making and procedure
According to the Law, any decision regarding the reduction or withdrawal of reception conditions should be based on the particular situation of the vulnerable persons, taking into account the principle of proportionality.[9]
In practice, this provision is not implemented. Therefore, vulnerable persons residing in the community may find themselves without support. Furthermore, there is no assessment of the risk of destitution by SWS, either during the examination of the application for assistance or before a decision is issued to terminate assistance. The sufficiency and adequacy of resources that can ensure a dignified standard of living are not taken into account. This situation often forces asylum applicants into destitution. For persons who are found to have concealed details about their financial situation, usually there is no legal action taken against them on behalf of the Welfare Services, apart from the termination of their welfare file or retrieving the amounts by deducting them form future payments.[10]
The partial restriction of reception conditions only applies to persons not residing in a reception centre and, in particular, to persons receiving MRC from the SWS. For those persons, rent allowance can be rejected if they are not able to submit all the required documents and other required information regarding the property they are renting, which currently include (apart from taxation stamps for agreements exceeding €5,000) signatures and ID numbers of two witnesses, a declaration by the property owner confirming the number of residents per room and the availability of rent/water in the premises as well as copy of the property title.[11] For such cases, according to the latest Ministerial Decree in 2022, the amounts allocated for bills and daily expenses are also reduced.[12]
Decisions revoking welfare aid are rarealy communicated in writing. Even if provided in writing, they do not include detailed information on the reasons. The assessment is carried out by Welfare Officers. The decision can be challenged judicially before the IPAC, however no such cases have been brought before the courts, mainly due to lack of access to legal representation and legal aid (see Regular Procedure: Legal Assistance). Regarding legal aid, the Law allows persons to apply for legal aid against such decisions,[13] however as in the asylum procedures a ‘means and merits’ test has been included, according to which, an asylum applicant applying for legal aid must show that they do not have the means to pay for the services of a lawyer and that “the appeal has a real chance of success”.[14] To date, there is no information of applications for legal aid or cases being submitted in relation to reception conditions.
People who reside in reception centres can be evicted if they do not comply with the centre’s operation rules. According to the Refugee Law, a dignified standard of living, as well as access to care and support, should be secured for all asylum applicants whose reception conditions have been reduced or withdrawn, including for persons who were evicted by the Reception Centre for breaching its rules of operation.[15] However, examples of such practice are scarce.
There has not been any limitation to the provision of reception conditions in relation to large numbers of arrivals.
[1] Article 9KB(1)(a) Refugee Law.
[2] Article 9KB(1) Refugee Law.
[3] Article 9KB(1)(a) Refugee Law.
[4] Ministerial Decision 93.451, 28 July 2022, available in Greek at: https://bit.ly/3Yrn5wN.
[5] Public Employment Service – Online Platform, available in Greek at: https://bit.ly/350YzwW.
[6] According to information conveyed by more than 300 asylum applicants to CyRC as well as reports of other NGOs.
[7] Based on information provided by Cyprus Refugee Council.
[8] Philnews, Suspension of asylum applications affects thousands, 16 April 2024, available here.
[9] Article 9KB(2) Refugee Law.
[10] Information provided by the Cyprus Refugee Council
[11] Ibid.
[12] Ministerial Decision 93.451, 28 July 2022, available in Greek at: https://bit.ly/3Yrn5wN
[13] Article 6A(6) Legal Aid Law.
[14] Article 6B(2)(b)(bb) Legal Aid Law.
[15] Article 9Δ Refugee Law.