Author
Grounds for reduction or withdrawal
Material reception conditions are reduced if the asylum applicant has an income, items of value or receives support from a third party.[1] For the first phase of the asylum procedure (the admission stage), this rule is not applicable. For the second phase, if an asylum applicant earns money or receives support from other sources, they are allowed to keep € 110 (and € 80,- for each family member); or € 240 in Tyrol, there is no common practice across all federal provinces. All additional income will be requested as a financial contribution for the asylum applicant’s Basic Care. This is requested without a formal procedure. Reduction of reception conditions can, for example, result in not granting the monthly pocket money.[2]
Per law, material reception conditions may be withdrawn where the asylum applicant:[3]
- Repeatedly violates the house rules and/or their behaviour endangers the security of other inhabitants;
- Leaves the designated place for more than 3 days, as it is assumed that they are no longer in need of Basic Care;
- Has submitted a subsequent application;
- Has been convicted by court for a crime on a ground which may exclude them from refugee status according to Article 1F of the Refugee Convention. This ground for withdrawal is not in line with Article 20 of the recast Reception Conditions Directive but does not seem to be applied or relevant in practice.
- Has had their application rejected or dismissed and suspensive effect was excluded according to Article 18(1) BFA-VG. If the applicant cooperates to return voluntarily, they are eligible to material reception conditions until their departure. This rule makes a reference to Article 20(5) of the recast Reception Conditions Directive according to which a dignified living standard and access to medical treatment have to be provided.
In some federal provinces, the laws also permit the exclusion of asylum applicants who fail to cooperate with establishing their identity and need of basic care, although this is not applied in practice.[4]
In June 2024 the Federal Administrative Court upheld the suspension of material reception conditions in cash as a sanction against a Syrian minor applicant for serious and repeated breaches of house rules, considering that the measure was proportionate and aligned with the best interests of the child.[5]
Additional grounds for reduction foreseen in the house rules for federal accommodation (does not apply to applicants in the provinces)
An additional ground for reduction of the “pocket money” allowance was introduced following the ordinance on the utilisation of asylum seekers and certain other foreigners for charitable aid activities, which came into force on 15 July 2024.[6] Through this ordinance, the scope of activities for charitable work has been extended, a change welcomed in principle by NGOs. Since the entry into force in July 2024, asylum seekers can not only carry out charitable aid work in municipalities,[7] but also in other non-profit organisations (e.g. NGOs, nursing homes, etc.) (see Access to the labour market). In federal institutions, the extension of the regulation was linked to an obligation to carry out these activities at least 10 hours per month. Exceptions have been foreseen, e.g. for people with physical infirmity or proven diseases, etc. However, all other asylum seekers who do not fulfil this obligation will only receive half of the pocket money allowance. The ministry of the interior[8] presented the obligation as a work obligation for asylum seekers. From a legal point of view, asylum seekers cannot be obliged to perform these activities, as according to 15a of the basic welfare support agreement, charitable work is only possible with the consent of the asylum applicant.[9] However, an amendment to the house rules for federal accommodation, which now provide for the mandatory charitable work, created the basis for reducing the pocket money if charitable work is not carried out.
Moreover, in June 2024,[10] mandatory basic courses were introduced for asylum seekers in federal accommodation centres. These basic rules courses (Grundregelkurse) consist of 5 modules and include content on democracy, the rule of law and freedoms, equal rights, culture and manners, rights and duties as well as sensitisation to forms of antisemitism. Anyone who refuses to take part in these courses will only receive half of the € 40 pocket money instead. The basis for the implementation was an amendment to the house rules for federal accommodation centres by the Federal Office for Immigration and Asylum (BFA), which is not publicly accessible.[11] The 15a Basic Welfare Support Agreement or the Federal Basic Welfare Support Act does not provide for such measures; it can therefore be assumed that there is no legal basis for the reduction in pocket money.
According to the Ministry of the Interior, around 4,500 people took part in the basic regulation courses between June and December 2024. Around 146 people refused to take part and 8 persons had their pocket money cut in half, while around 1,030 asylum seekers have failed to fulfil their obligation to work in the community.[12]
Information provision and agreement to the rules
In all federal provinces, individuals in basic care facilities or those who apply for private living, go through a move-in process.[13] This includes counselling and clearing concerning information about house rules, data protection form, presence of staff, dates for disbursements or expenses such as hygiene items, etc., but also information about rights and duties in basic care as well as contents and services of basic care. Information about services of basic care always refer to basic care law of the respective federal state and 15a agreement, where these services are defined.
The information about rights and duties is the so-called ‘Declaration of need for assistance’ (Hilfsbedürftigkeitserklärung). In Vienna all people receiving (as well as private housing) basic care have to sign this declaration. The table below provides an illustration of the content of this declaration, which is used in Vienna by Caritas Asylzentrum counselling centre and NGOs who run facilities for basic care.[14] The form is not publicly available, but its content was shared by a relevant stakeholder:[15]
| Declaration of need for assistance’
In need of help are people who: In need of assistance is anyone who cannot or cannot sufficiently provide for the livelihood of themselves and their dependent relatives living in the same household from their own efforts and resources, or who does not (sufficiently) receive their livelihood from other persons or institutions[16]. Obligations: I undertake to keep my advisor or guardian informed of the following on an ongoing basis:
Co-insurance is usually possible if a family member is compulsorily insured, e.g. if he/she is in (full-time) employment or receives unemployment/emergency assistance (AMS) or childcare benefits. (full-time) employment relationship or if I receive unemployment benefits/emergency assistance (AMS-Bezug) or childcare allowance. If I fail to meet these obligations, this may result in the discontinuation of basic benefits. I must repay any basic benefits that I have wrongly received. I must pay back. In addition, there may be consequences under criminal law. Other reasons for discontinuation of basic care:
With my signature I confirm:
|
The declaration of need further serves as basis for the discontinuation, sanctions, and benefit restrictions of basic care benefits. The declaration of need and the house rules are two important fundaments in the accommodation area. The NGOs in the provinces have different procedures for providing information on basic care. Some NGOs in the federal provinces have incorporated the information on rights and obligations into their house rules, which are signed by asylum applicants. In most cases, there are translations into relevant first languages available. However, exceptions occur for illiterate asylum applicants, for which information about basic care and house rules must be explained orally with an interpreter. The documents must be signed in writing, including by illiterate asylum applicants. Overall, in practice, asylum applicants receive adequate information from NGOs and the BBU agency about basic care and their rights and duties.[17]
There are no special reception centres to accommodate asylum applicants for public interest or public order reasons. In Lower Austria, a refugee centre was opened at the border with the Czech Republic for unaccompanied minor refugees who had become maladjusted. This reception centre in Drasenhofen had to be closed due to public protests and a report by the child and juvenile Ombudsstelle.[18] Following a complaint lodged by one asylum applicant placed in Drasenhofen the Administrative Court of Lower Austria concluded that the conditions in Drasenhofen violated the law. It even led to a criminal procedure against the right wing Landesrat Waldhäusl (Freedom Party), due to the suspicion that it had abused the power of office. The court acquitted the defendant in September 2022.[19]
Until the end of 2020, asylum applicants who violated house rules were sometimes placed in less favourable reception centres in remote areas, although these sanctions are not foreseen by the law. This practice has not been officially confirmed by the authorities but was reported by the persons concerned. There are yet no reports attesting whether this practice has continued following the takeover of BBU GmbH in December 2020. Although the freedom of movement is considered as not being limited in this case, presence at night is compulsory.
From January to September 2023, basic care services on the federal level were reduced in 61 cases and withdrawn in 46 cases.[20] In 2024 there were 79 decisions regarding reduction of basic care on the federal level (of which were 30 UAM).[21]
Procedure for reduction or withdrawal
Withdrawal or reduction of Basic Care provisions should be decided by the BFA as long as asylum applicants are in the admissibility and/or in merits and Basic Care is provided by one of the federal provinces. In practice, only few procedures of reduction or withdrawal of Basic Care have been carried out. This is partly due to the fact that NGOs manage to find a solution for their clients and because the competent offices are unwilling to make a written decision. Decisions are taken on an individual basis, but written reasoned decisions are rare. Since December 2020, the Federal Agency (BBU-GmbH) has been responsible for the reduction or withdrawal of reception conditions while the persons are accommodated in federal reception centres.
Procedural safeguards in case of withdrawal or reduction do not fully meet the requirements set out in Article 20 of the recast Reception Conditions Directive. In some federal provinces, reduction or withdrawal of reception conditions may be ordered without prior hearing of the asylum applicant and without written notification of the decision, if the hearing imposes a disproportionate burden. In some federal provinces, the latter is only rendered upon request of the asylum applicant. It has also happened that the reception conditions of all asylum applicants involved in a violent conflict in a reception facility were withdrawn without examination of the specific role of all individuals concerned in the conflict. In Salzburg, free legal advice is available in the event of official cuts or discontinuation of basic benefits.[22]
In some provinces, there are no official decisions/notifications by the implementing authorities on the granting, restriction of benefits, sanctions or dismissal from basic benefits. In practice, often NGOs concerned and/or person concerned receive an information letter explaining and declaring the reasons behind restrictions of basic care from the implementing authority, either by mail and/or by post. Restrictions on benefits are enforced differently in the provinces, and the amount of the allowances for income vary. In Upper Austria, persons with an income due to employment receive an invitation from the authority for a personal meeting in which income, overpayment of basic benefits, and repayment is recorded. This agreement must be signed by the asylum applicant and is binding. Individual basic care benefits are not withheld immediately, but repayment instalments are ordered. In cases where the person does not fulfil their obligation to pay in instalments, financial benefits such as pocket money or food allowance will be withheld. In Vienna, people in basic care usually receive the information letter with repayment agreements via the supervising NGO. Previously, pay slips had to be sent to the authority (FSW), who was in charge of calculating the repayment. In some cases, the calculations were incorrect, and the care team had to intervene with the authority.[23] There are still recurring miscalculations for the cases of people with earned income and residual entitlement to basic benefits, and the social counselling or care team has to intervene. At the nationwide exchange meetings in 2024, it was announced that in Vorarlberg, Tyrrol, Salzburg and Styria, official decisions/notifications are issued when basic care benefits are withdrawn or reduced. This is certainly to be welcomed and helps asylum seekers to better access their rights. [24]
A legal remedy in the Basic Care Act of the Federal State is foreseen in case material reception conditions are withdrawn.[25] Such decisions to withdraw or reduce Basic Care provision can be appealed at the Administrative Court (the Federal Administrative Court in case of a BFA decision, the Administrative Court of the federal provinces in case of decisions of the provincial government). Free legal assistance for appeal is provided in the law and is now implemented in all federal provinces.
Asylum applicants whose Basic Care has been terminated or reduced may re-apply for the provision of basic care in the federal province they have been allocated to. In practice, it is difficult to receive Basic Care again after it has been terminated, or at least it takes some time to re-gain access.[26] Asylum applicants who endanger the security of other inhabitants are sometimes placed in other reception centres with lower standards. Asylum applicants who have left their designated place of living may get a place in another reception centre in the same federal province after applying for Basic Care. In Upper Austria, one of the sanctions foreseen for several disciplinary incidents in residential facilities is that the person involved must move to private accommodation. In addition, there is mandatory anti-violence training which must be carried out, otherwise the place of residence may be lost.[27]
Reduction or withdrawal in case of income
Basic benefits are provided as a substitute, while any income must be reported and will be calculated in the basic care benefits. Regarding spouses who also earn an income, as well as income that may have been gained in the context of detention (if the asylum applicant worked in the centre where they were held), other restrictions may arise. If a person marries, the spouse is responsible for maintenance; the marriage certificate and income of the spouse must be presented to the authorities. Based on the financial situation of the spouse, basic care benefits may be granted, reduced, or discontinued. In the case of longer periods of detention and a working activity while in detention, released asylum applicants receive a so-called release allowance, which is paid to the applicant and counted as an income. The amount of the release allowance varies depending on the duration of the imprisonment and the work performed. In any case, it is counted towards the basic care benefits, as basic pension benefits are only granted as a substitute. Depending on the amount of the release allowance, basic care is granted immediately or benefits like pocket money may not be paid, which is decided and examined by the authority.[28]
If Basic Care is withdrawn because the asylum applicant is no longer considered to be in in need of benefits, for example because they have an income, they may receive Basic Care if it is proven that they are again in need of it. However, asylum applicants may end up homeless or in emergency shelters of NGOs mainly because they fail in obtaining Basic Care after withdrawal or they have left the federal province for various reasons such as presence of community, friends or family in other federal provinces, unofficial job offers and so forth. Homelessness or accommodation in emergency shelters following the withdrawal of basic care was an issue that persisted in 2024. Official statistics on the number of asylum applicants concerned by this issue are not available.[29]
Termination of basic care upon a negative asylum decision
In federal provinces such as Lower Austria, people with negative return decision must leave residential facilities within 10 days. However, if deportations are de facto not possible rejected asylum applicants can receive a tolerated status and consequently are entitled to receive basic care benefits. After a year of tolerated status, individuals qualify for a residence permit called AB+ (Aufenthaltsberechtigung plus). Individuals holding this residence permit receive basic care benefits until 12 days after receiving the title of stay. In Salzburg a reason for loss of basic care after a negative decision is, when people do not cooperate during the return procedure. In Vienna people with negative return decision can stay in the facilities or in their private apartments but must participate in a voluntary return interview. It happens that these people are picked up directly from the facilities by the police and taken to removal centres. In Upper Austria, persons who receive residence permit called RWR/RWR+ (“RotWeißRot”) receive basic care benefits as long as 10 days after the status is being granted.[30]
Alternative provision of benefits
In 2018, the VwGH stated that the non-provision of benefits in kind can nevertheless allow for the authorities the possibility to grant cash benefits. This money substitute can also be claimed at a later stage through a formal request. The case concerned an asylum applicant whose application had been admitted by the Land Upper Austria, which did not grant him cash benefits. The VwVG considered that, if no accommodation is available, other arrangements should be found to grant the applicant the material benefits he is entitled to.[31] The reason behind this decision was the lack of care that asylum applicants faced back in autumn of 2015, as they did not receive any benefits under the basic federal care and were supported by private initiatives instead. Therefore, it only applies where there is a massive influx of displaced persons, in accordance with Art. 5 Directive 2001/55/EC (see Annex on temporary protection).
[1] Article 2(1) B-VG Art 15a.
[2] See e.g. Vienna, Arbeit | Fluechtlinge, available in German
[3] Article 2(4)-(5) GVG-B.
[4] Article 3(1) GVG-B.
[5] Bundesverwaltungsgericht – BVwG, W117 2278420-3, 17 June 2024, available in English here.
[6] Verordnung gemeinnützige Tätigkeit, 15 July 2024, available in German here.
[7] Ministry of Interior, Information gemeinnützige Tätigkeite, available in German here.
[8] Ministry of Interior, ‚Verordnung zur gemeinnützigen Arbeit für Asylwerber ab 16. Juli 2024 in Kraft‘, 15 July 2024, available in German here.
[9] Article 7 (3, 5) GVG-B.
[10] Press release, Ministry of Interior, 28 May 2024, available in German here.
[11] Ministry of Interior, Answer to parliamentary request 630/AB, XXVIII GP, 19 May 2025, available in German here.
[12] Der Standard, ‚Knapp 4.500 Asylwerber nahmen bisher an Grundregelkursen teil‘, 2 January 2025, available in German here. and Ministry of Interior, Answer to parliamentary request 630/AB, XXVIII GP, 19 May 2025, available in German here.
[13] Dachverband Wiener Sozialeinrichtungen, Qualitätsleitlinien Wiener Flüchtlingshilfe, November 2018, available in German here, 28.
[14] Caritas Vienna, Information on counselling services, here.
[15] asylkoordination österreich, Nationwide NGO survey on basic services December 2021/ January 2022, December 2024 unpublished.
[16] Article 1(1)GVG-Wien.
[17] Asylkoordination österreich, NGO exchange meeting, unpublished.
[18] Kurier, Skandal-Asylquartier Drasenhofen wird geschlossen, 30 November 2019, available in German here.
[19] Der Standard, ‘Freisprüche für Waldhäusl und Mitangeklagte in St. Pölten’, available in German here.
[20] Ministry of Interior, Answer to parliamentary request, 15855/AB, XXVII. GP, 22 November 2023, available in German here.
[21] Ministry of Interior, Answer to parliamentary request 630/AB, XXVIII GP, 19 May 2025, available in German here.
[22] Land Salzburg, “Rechtsberatung im Asylbereich”, available in German here.
[23] asylkoordination österreich, Nationwide NGO survey on basic services Dec 21/Jan 22, unpublished.
[24] asylkoordination österreich, NGO exchange meeting June, September & December 2024, unpublished.
[25] Article 9 (1) B-GVV.
[26] asylkoordination österreich, NGO exchange meeting, January 2024, unpublished.
[27] asylkoordination österreich, Nationwide NGO survey on basic services Dec 21/Jan 22, unpublished. See also asylkoordination österreich, ‚Kompetenz Netzwerk Asyl, basic care‘, last updated 3 January 2025, available in German here.
[28] asylkoordination österreich, Nationwide NGO survey on basic services Dec 21/Jan 22, unpublished. asylkoordination österreich, ‚Kompetenz Netzwerk Asyl, basic care‘, last updated 3 January 2025, available in German here.
[29] asylkoordination österreich, NGO exchange meeting, 2024, unpublished.
[30] asylkoordination österreich, Nationwide NGO survey on basic services Dec 21/Jan 22, unpublished.
[31] VwGH, Decision Ra 2018/21/0154-8, 20 December 2018, available in German here.