Registration of the asylum application


Country Report: Registration of the asylum application Last updated: 26/05/22



Applications for international protection should be submitted to the Border Guard (SG) which will then transfer them to the Head of the Office for Foreigners. The Head of Office for Foreigners is competent to examine the claim, so the SG cannot refuse to receive the application.

If the application is lodged at the border or in detention, the relevant authority receiving it is the SG unit responsible for the border check point or the detention facility. If the application is lodged in the territory, it can be submitted to any SG unit. There is also a possibility to declare an intention to apply for international protection by post for i.e. elderly persons, persons with disabilities, pregnant women, persons in hospitals or imprisoned.[1]

Due to COVID-19 pandemic, direct customer service in the Office for Foreigners was suspended on 16 March 2020. Personal visits in the office were possible only in matters ‘absolutely necessary’ and only after a prior telephone appointment. Foreigners were asked to contact the Office for Foreigners in writing (by post and e-mail) or by phone. In the building of the Office for Foreigners in Warsaw, there is also a Border Guard unit, where applications for international protection can be submitted. The direct customer service was resumed by the Office on 25 May 2020 and since then service is provided in accordance with the sanitary rules resulting from the pandemic in Poland.[2]

When applying for international protection, one has to submit their travel document (e.g. passport) to the SG. Travel documents are kept by the Head of the Office for Foreigners. Asylum seekers are issued a temporary ID document entitling them to stay on the territory of Poland, the Foreigner’s Identity Temporary Certificate (Tymczasowe Zaświadczenie Tożsamości Cudzoziemca). The document is initially valid for 90 days – 10 days in case of Dublin returnees – then for 6 months and can be prolonged every 6 months by the Head of the Office for Foreigners until the end of the asylum procedure.[3] Due to COVID-19 pandemic, the validity of temporary ID was prolonged automatically until 30 days after the epidemic state in Poland was terminated.[4]

The SG is entitled to inform an asylum seeker that it is impossible to lodge an application for international protection on a day when said individual comes to the SG unit. However, the SG must then set a date and place when it will be possible.[5] In such a situation (e.g. when there is a need to ensure an interpreter is available), the intention to apply for protection is laid down in a protocol and registered and the Border Guard has 3 working days to ensure the application is lodged and registered (in case of massive influx it is 10 working days). During this time decision on return cannot be executed.[6]

In 2020, when the applications for international protection could not be lodged, mostly the ‘declarations of intention to submit the asylum application’ were accepted and registered by the Border Guards. However by law, the persons who ‘declared the intention to submit the asylum application’ are not covered by the medical and social assistance since they are not considered yet as applicants under national law.[7] In a letter to the Ministry of the Interior and Administration, the Consortium of NGOs raised the need to include these persons in the social system for asylum seekers (see Obstacles to accessing reception).[8] According to the Office for Foreigners, there were 937 persons who declared the intention to apply for international protection in 2021, compared to 298 in 2020.[9]

In 2021 the Border Guard reported that the intention to apply for protection was registered and the application was scheduled for a later date mostly in cases where interpreter was not available. The Border Guards confirmed that this also means that in some situations submitting an application was only possible in a detention centre.[10] Also this measure was used in case of subsequent applicants, who were already benefiting from social assistance, in order to organize submission of applications in a way that would allow for avoiding crowded spaced and waiting in line.




[1] Article 28(2) Law on Protection.         

[2] Letter from the Office for Foreigners to HFHR no BSZ.074.3.2021/RW received on 26 January 2020.

[3] Article 55(1) and (2) and Article 55a(2) Law on Protection.

[4] Article 15z3 COVID Law.

[5] Article 28(1) Law on Protection.

[6] Article 330(1)8 Law on Foreigners.

[7] Article 70 (1) Law on Protection.

[8] Letter of the Consortium of NGOs to the Ministry of the Interior and Administration from 26 March 2020, available (in Polish) at:

[9] Information provided by the Office for Foreigners, 26 January 2021 and 13 April 2022.

[10] Information provided by the Border Guard Headquarter, letter no KG-OI-VIII.0180.7.2022.JL, 4 March 2022.

Table of contents

  • Statistics
  • Overview of the legal framework
  • Overview of the main changes since the previous report update
  • Asylum Procedure
  • Reception Conditions
  • Detention of Asylum Seekers
  • Content of International Protection
  • ANNEX I – Transposition of the CEAS in national legislation