Registration of the asylum application

Slovenia

Country Report: Registration of the asylum application Last updated: 25/05/22

Author

Foreigners can express their intention to apply for asylum before any state or local authority, which has the duty to inform the police.[1] From the moment someone has expressed an intention to apply for international protection, he or she cannot be deported from the country in accordance with the IPA.[2]

According to Article 35 IPA, an individual who has entered Slovenia illegally must express his or her intention to apply for international protection within the shortest time possible. Failure to do so is one of the grounds that can lead to a rejection of the asylum application as manifestly unfounded in the Accelerated Procedure.[3] Whether the individual applied in the shortest time possible must be decided based on the individual case. The application cannot be considered as manifestly unfounded solely on this ground.[4] Individuals who express an intention to apply for international protection in due time are exempt from any penalties regarding illegal entry.[5]

 

The “preliminary procedure”

The Police conduct the so-called “preliminary procedure” in which they establish the identity and travel route of the individual and complete the registration form. They also inform the asylum seekers about the consequences of leaving the Asylum Home or its branch before lodging the application.[6] In line with the amendments of the IPA the police can also establish other circumstances that are relevant for the asylum procedure.[7] It is not clear what those circumstances are and what is the extent of the police’s authority. The police make a report about the procedure and any circumstances identified, before giving it to the Migration Directorate as part of the registration form.[8] During the procedure they also take a short statement regarding the reasons for applying for international protection. The police documentation is part of the asylum procedure, and statements made during the preliminary procedure are used in practice to identify inconsistencies between the applicant’s statements, and form part of the credibility assessment of the applicant. This is problematic, since in practice individuals in the police procedure often do not have a translator, and the procedures are not conducted individually, meaning that individuals do not have the opportunity to make individual statements at this stage.[9]

In accordance with the IPA, each person in the process must be provided with interpretation and translation in a language that the person understands.[10] This is not necessarily the individual’s mother tongue, and it is up to the police to judge whether an individual understands the language. Interpreters for some languages are not available in Slovenia, or may not be available at the given time, or the provided interpretation is of poor quality, which may lead to problems with accessing the asylum procedure. Interpreters are selected based on a public call. During the selection, interpreters are not subject to a test to determine their level of knowledge of the Slovenian language or the language they interpret. The decisive factor in the public call is the price of the interpreter’s services. Those with the lowest prices are prioritised on the list of interpreters that the police can use in the procedures. In practice, the police also sign separate contracts with interpreters who do not have any proof of obtaining formal education in their countries of origin.

Proper interpretation is therefore one of the main systemic challenges individuals face in the preliminary procedure. The statements taken in the preliminary procedure are often not in accordance with the statements made by individuals later in the process, while lodging the application. Individuals often claim that the statements in the preliminary procedure were not read to them or were not correctly translated. Inconsistencies between the statements made during the preliminary procedure and those made while lodging the applications also form part of the credibility assessment of the asylum seeker. Since there is no systematic monitoring of the conduct of police during the procedure and the work of interpreters, recording should be introduced in the police procedure to allow for comprehensive supervision.  This way, it would be possible to quickly dispel any potential doubts concerning the conduct of the police during the procedure, while making it easier to detect any possible violations of standards.

Irregularities in the police procedure were also detected by the Ombudsman during the visits to the police stations carried out in 2021. As in previous years the Ombudsman detected irregularities in procedures with foreigners, including lack of:

  • proper documentation of the police procedure;
  • translation;
  • providing information regarding asylum;
  • procedural guarantees for unaccompanied minors;
  • individually conducted procedures.[11]

During its visits, the Ombudsman detected that the police procedure was often not concluded individually or properly documented (inconsistencies, lack of information, and the use of incorrect forms were the most common irregularities). In addition, the police procedure was often not documented in a manner that could remove all doubt about whether an individual expressed the intention to apply for international protection. The Ombudsman also noted that it was not evident from the documentation whether, and in what form, the police informed migrants about their right to asylum. The Ombudsman also detected procedures for unaccompanied minors in which social services were not notified about the procedure, and in which procedural guarantees for minors were not respected, which prevented minors from accessing the asylum procedure.[12]  Access to the asylum procedure continued to be one of the main issues in 2021 (See: Access to the territory and push backs).

Once the preliminary procedure is concluded by the police, the individual is transferred to the Asylum Home in Ljubljana or its branch Logatec. The applicant does not receive a document from the police certifying his or her intention to seek asylum at that stage.

 

Lodging of the application

After the preliminary procedure individuals who express their intention to apply for international protection are brought to the Asylum Home or its branch facility in Logatec.

There is no time limit prescribed for the authorities between the expression of intention to apply for asylum and the lodging of the application. The average time for registration of the application has increased steadily.  In 2021, due to the COVID-19 pandemic, asylum seekers were subject to 7 – 10 days quarantine upon their arrival at the Asylum Home or its branch. However, even after the quarantine period was complete, asylum seekers had to wait significant periods of time to lodge their applications, due to the backlog in applications. In practice asylum seekers were waiting up to 20 days to lodge the application (together with the quarantine period). While waiting to lodge the application, asylum seekers are de facto detained (see Detention: General). They are not issued with a detention order in respect of their detention in the Asylum Home or its branch. They also do not have the right to free legal advice or representation regarding their detention. Telephones and documents confiscated by the police during the police procedure are normally returned to asylum seekers when they lodge their application, meaning that while they are de facto detained, asylum seekers cannot communicate with the outside world in order to obtain legal counsel or in order to notify their family members of their whereabouts. In addition, translators are rarely present in the pre-detention area. As individuals are not considered to be asylum seekers until after they lodge the application, they do not have access to services before they lodge the application and thereby obtain the rights of asylum seekers. They are also not given any document that would allow them to move freely within the territory. They must sign a statement declaring that they agree to be processed as foreigners if they leave the premises of the Asylum Home or its branch before they lodge the application, meaning they can subsequently be detained in the Foreigners Centre and processed in the return procedure based on the bilateral readmission agreements or the Foreigners Act.

Prior to lodging the application, the medical staff at the Asylum Home or its branch conduct a medical examination. During the medical examination, an assessment as to the person’s vulnerability also has to be made.[13] Subsequently the staff of the Migration Directorate will photograph and fingerprint applicants older than 15 years, and run these fingerprints through the Eurodac database.[14] Afterwards, they are shown a video presentation on the asylum procedure in Slovenia. The video contains the procedural steps, the rights and obligations of asylum seekers in the procedure, information about the Dublin procedure, refugee counsellors and judicial review. It does not contain any explanation regarding the reasons for granting asylum. In 2021 the video was adapted for unaccompanied minors – it contains additional information regarding the procedure for unaccompanied minors but not information on reasons for granting asylum. According to the IPA, unaccompanied minors have to be informed about their rights and obligations before they lodge an application, and this must be done in a manner that is adjusted to their age and development.[15] Excluding the additional information, the video for unaccompanied minors does not differ from the video presentation intended for adult asylum seekers. The video presentation is the same for all unaccompanied minors and is not adjusted for younger unaccompanied minors.

The application is then lodged at the Migration Directorate. However, the officials who conduct the lodging of the application are not the same as those who take the final decision on the application. In the process of lodging the application, the individual is asked to state their personal information and describe the journey from their country of origin to their arrival in Slovenia. They also give a brief statement about their reasons for applying for international protection.

 If the applicant has a legal representative or a legal guardian, this person will be present during the procedure together with the translator. The application is lodged after the minutes are read and signed by all who were present at the lodging, confirming their content.

According to the amendments of the IPA, if a person expresses their intention to apply for international protection at the border, at an airport or at a port, the competent authority can only process it in the border procedure if the application is inadmissible, in which case it will be processed in the accelerated procedure, or if the applicant has lodged a request for a subsequent application. During the procedure, the applicant is accommodated at the border, airport or port. The new amendments also prolonged the timeframe in which the Ministry has to make a decision from 14 days to three weeks. If the Migration Directorate does not issue a decision within three weeks, or the applicant’s decision is processed in the regular procedure, the applicant is allowed entry into the territory. The fiction of pre-entry is also a novelty.[16] In practice, due to a lack of infrastructure, this procedure at the border, airport and port is not used. Applicants who submit their application at the border, at an airport or at a port are subject to the regular procedure.

The general rule is that an application is lodged orally. The new amendment introduced a new provision under which the application can also be lodged in writing or electronically. The new provision states that in case where there are exceptional circumstances, the Migration Directorate can notify the asylum seeker to lodge the application in writing or electronically.[17] The application consists of a special form which is filled in by the applicant, and the assistance of the Migration Directorate officials is available in order to do so.[18] Since the provision came to force in November 2021, it has not been used in practice, so it is unclear how and when the provision might be carried out and how it would affect the individual’s asylum procedure.

 

 

 

[1] Article 42(1) IPA.

[2] Article 36(1) IPA.

[3] Article 52, seventh indent IPA.

[4] See for example: Administrative Court Decision, I U 1894/2011, 17 November 2011.

[5] Article 35 IPA.

[6] Articles 42(1)-(2) IPA.

[7] Article 42(2) IPA.

[8] Article 2(5) and 3(2) of Rules on the procedure for aliens who wish to apply for international protection in the Republic of Slovenia and on the procedure for accepting applications for international protection.

[9] Ombudsman, Poročilo Varuha človekovih pravic RS o izvajanju nalog državnega preventivnega mehanizma po Opcijskem protokolu h Konvenciji OZN proti mučenju in drugim krutim, nečloveškim ali poniževalnim kaznim ali ravnanju za leto 2019, available at: https://bit.ly/3c9H26y, Ombudsman, Končno poročilo o obravnavi policijskih postopkov s tujci na območju Policijske postaje Ilirska Bistrica 19. 7. 2019, available in Slovenian language at: https://bit.ly/3r3nG7j.

[10] Articles 4 and 6(1) IPA.

[11] Ombudsman, Policijske postaje 2021, available at: https://bit.ly/3Lo1zSZ; https://bit.ly/3c78bGW.

[12] Ibid.

[13] Article 13(1) IPA.

[14] Articles 42(4)-(5) IPA.

[15] Article 16(5) IPA.

[16] Article 43(1)-(2) IPA.

[17] Article 45(1) IPA.

[18] Article 10(4) Rules on the procedure for aliens who wish to apply for international protection in the Republic of Slovenia and on the procedure for accepting applications for international protection.

Table of contents

  • Statistics
  • Overview of the legal framework
  • Overview of the main changes since the first report
  • Asylum Procedure
  • Reception Conditions
  • Detention of Asylum Seekers
  • Content of International Protection
  • ANNEX I – Transposition of the CEAS in national legislation