There is a specialised unit within the NDGAP, which deals with asylum applications of vulnerable groups, namely the applications of unaccompanied children. The competent department is the Regional Directorate of Budapest and Pest County Asylum Unit. The employees (case officers) of the unit have special knowledge on unaccompanied minors, which enables them to conduct the hearings and make the decision in accordance with their special situation.
According to the response of the former IAO in 2017, training to this unit is provided every 6 months by asylum officials working at the Litigation Unit of the Refugee Directorate of the former IAO. The training touches upon vulnerability aspects as well. The training is based on the EASO training modules and contains two levels: asylum case officers have to pass an online exam, and later there is a training with a trainer where the tasks of the online exam are also spoken about. According to the NDGAP, in 2020 and 2021 there were two modules of the EASO Training Curriculum available in Hungarian at the authority, titled as “Personal interview of vulnerable persons” and “Personal interview of children”. In the autumn of 2020, one staff member of the NDGAP participated in the online training “Reception of Vulnerable Persons Block A: identification of vulnerability and provision of initial support (Part A)” and another staff member attended the training titles as “Reception of vulnerable persons: needs assessment and design of interventions (Part B)”, both organized by EASO. Furthermore, one employee of the Asylum Department attended an online conference organized by EASO on the topic of “Exclusion”.
Based on the experience of HHC lawyers, it is mostly their individual sense of empathy, rather than professional support and training, that case officers make use of when interviewing unaccompanied children. Personal discussions with case officers shed light to the fact that being assigned to the cases of unaccompanied minors mostly happens without providing trainings on the specific legal provisions applicable in the cases of children or child friendly techniques to be used.
Adequate support during the interview
The NDGAP is obliged to conduct an individual examination of the asylum claim by examining “[t]he social standing, personal circumstances, gender and age of the person […] to establish whether the acts which have been or could be committed against the person applying for recognition qualify as persecution or serious harm.” Persons making gender-based applications have the right to have their case considered by an asylum officer of the same sex if they so request, and this right is respected in practice. Since 2018, the law also explicitly provides this for persons with claims based on gender identity.
There is a possibility to use sign language interpretation besides regular interpretation, as the costs of both are covered by the NDGAP. If the asylum seeker is not able to write, this fact and his or her statement shall be included in the minutes.
In case the applicant cannot be interviewed due to being unfit to be heard, the NDGAP may decide not to carry out a personal interview. If in doubt about the asylum seeker’s fitness, the determining authority will seek the opinion of a doctor or psychologist. If the doctor confirms this, the asylum applicant can be given an opportunity to make a written statement or the applicant’s family members can be interviewed.
If the NDGAP has already obtained information about the fact that the asylum seeker is a victim of torture or trauma, the asylum seeker is interviewed by a specifically trained case officer. However, since there is no formal mechanism for identifying these asylum seekers, there is a risk that such an applicant is heard by a case officer who is not appropriately trained. If the applicant does not feel fit to be interviewed, the interview can be postponed, although the NDGAP can reject a request for postponement, if the postponement would prevent the NDGAP from taking its decision within the procedural deadline foreseen in the law. The NDGAP can also give permission for a family member or a psychologist to be present at the hearing, which has happened in the past.
However, it has also happened that unaccompanied minors, victims of torture or traumatised asylum seekers were not interviewed in a proper room with suitable conditions for such hearings. Due to the lack of space, and due to the organisational shortcomings on the side of former IAO and NDGAP, the interviews sometimes take place in a room where there are other case officers. One interview room is stationed behind a front desk used by the Police. This means that vulnerable asylum seekers, among them unaccompanied children have to go into their hearing right before the Police, whose presence and physical proximity they may feel to be intimidating.
There was one occasion in April 2017 when upon request by the legal representative, the former IAO conducted the interview in the Fót Children’s Home of two highly vulnerable unaccompanied minor brothers who had been victims of sexual abuse. The former IAO, in cooperation with the Children’s Home guaranteed that the necessary technological equipment would be available in a private room facing a calm park where the children would feel safe and could therefore open up about their experiences. This was, according to the HHC, a great example of child-friendly administration. However, no similar example of good practice happened since then. Due to Covid-19, the asylum authority found it easier to avoid conducting interviews with unaccompanied minors in 2020, who all requested to be transferred to another Member State, based on the Dublin Regulation.
Amendments that entered into force on 1 January 2018 describe detailed procedural safeguards for interviewing children. These include the requirement for the asylum authority to conduct the asylum interview in an understandable manner and by taking into account the age, maturity, and the cultural and gender particularities of the child. This includes a child-friendly interview room for children below the age of 14. Any subsequent interview needs to be conducted by the same case officer in case the child needs to be heard. Finally, case officers interviewing children must possess the necessary knowledge on interviewing children.
Exemption from special procedures
There is no exemption of vulnerable groups from accelerated procedures.
Prior to March 2017, the airport procedure and procedure in the transit zones could not be applied in case of vulnerable asylum seekers. In practice, only asylum seekers with physically visible special needs (pregnant women, families) were exempted from the border procedure. Since March 2017, border procedures are no longer applied, due to the state of crisis due to mass migration. Until 21 May 2020, when the transit zones were closed, the procedure in the transit zones was a regular procedure and all asylum seekers had to remain in the transit zone until the end of the procedure. The only exception were unaccompanied children below the age of 14.
For unaccompanied children, the asylum authorities as a general rule have to trace the person responsible for the minor, except if it is presumed that there is a conflict or if the tracing is not justified in light of the minor’s best interests. The determining authority may ask assistance in the family tracing from other member states, third countries, UNHCR, the International Committee of the Red Cross, the International Federation of Red Cross and Red Crescent Societies and other international organisations engaged in supporting refugees. Practice shows, however, that this tracing is not carried out in practice by the former IAO, and now the NDGAP.
Appointment of guardian
In certain cases of vulnerable asylum seekers who lack full legal capacity (primarily children or due to mental health reasons), the NDGAP has to either involve their statutory representative or appoint a guardian. In case of children, the guardian should be appointed without delay, within 8 days.
Since the closure of the transit zones, unaccompanied minors also fall under the Embassy procedure, which entails submitting their asylum application through the Kyiv/Belgrade Embassy. Once in Hungary they should have a guardian appointed within 8 days. However, in 2020, there have been significant, weeklong delays in appointing guardians and delivering other administrative decisions enabling the cases of unaccompanied minors to be processed in an effective manner. This was due to a change in the jurisdiction of the competent guardianship authority. Professionals working with unaccompanied minors have signalled these shortcomings to the guardianship authority. In 2021, such delays were not noted anymore.
 Information provided by NDGAP on 2 March 2021 and on 7 February 2022.
 Section 90 Asylum Decree.
 Section 66(3) Asylum Decree.
 Section 66(3a) Asylum Decree.
 Section 36(7) Asylum Act.
 Section 62(2) Asylum Decree.
 Section 43(2) Asylum Act and Sections 77(1) and (2) Asylum Decree.
 Section 74 Asylum Decree.
 Sections 71/A(7) and 72(6) Asylum Act.
 ECRE, Crossing Boundaries, October 2015, 17.
 Section 4 Asylum Decree.
 Section 80/J(6) Asylum Act.
 The management of the guardians of unaccompanied minors used to belong to the competence of the fifth district of the Budapest Governmental Office, however, in 2020 as a result of legal changes the task was taken over by the third district of the Budapest Governmental Office. The Menedék Association evaluated the change as unfavourable because the latter did not seem to be well-prepared.